22 Admin-Clerical jobs

Meyer Distributing is looking for a  Database Administrator  to join our  Indianapolis, IN  team - we are hiring immediately! Meyer Distributing is a leader in automotive specialty products marketing and warehouse distribution. We are seeking an experienced Database Administrator (DBA) to own the reliability, performance, and security of our Microsoft SQL Server environment. This role focuses on database operations: availability, monitoring, backups, access controls, maintenance, and production support.   Education/Certification(s): Bachelor’s degree in computer science, Information technology or a related field Requirements for Database Administrator: 5+ years of hands-on SQL Server administration experience in production environments.  Strong knowledge of backup/restore, recovery models, and operational monitoring.  Experience with performance diagnostics (wait stats, indexing strategy, query plan analysis).  Understanding of Windows Server and infrastructure fundamentals as they relate to SQL Server.  Strong security mindset and experience managing permissions, auditing, and secure configuration. y to design and implement database solutions that support business intelligence, reporting and data analytics Preferred Qualifications for Database Administrator: Experience supporting on-prem enterprise environments and coordinating with network/infrastructure teams.  Experience with SQL Server Agent jobs, maintenance automation, and scripting (PowerShell or T-SQL).  Experience supporting reporting workloads and mixed OLTP/reporting systems.  Benefits for Database Administrator: Medical Vision Dental Disability Life Insurance 401K with Company Match Paid Vacation Paid Holidays Personal Days Available 20% Employee Discount Casual Dress Code Health Savings Account Tuition Reimbursement Options Available Database Administrator duties include but are not limited to: Design and execute backup, restore, and disaster recovery strategies; regularly test restore procedures.  Implement and maintain high availability and performance practices (maintenance plans, indexing health, capacity planning).  Monitor and tune server and database performance; identify bottlenecks and propose remediation.  Manage security and access controls: roles, permissions, auditing, and least privilege policies.  Support production incidents involving database performance, availability, or data integrity; perform root-cause analysis.  Partner with developers on database change management, deployment practices, and environment consistency.  Document standards and runbooks for ongoing operations and incident response.   

We’re looking for driven and detail-oriented Administrative Assistant Interns to join our sales Business Support team within Mortgage Banking. In this role, you’ll be a key partner in the mortgage process, providing critical support to sales leadership and ensuring smooth day-to-day operations. This internship offers hands-on experience in a fast-paced, client-focused environment where you’ll strengthen your organizational and communication skills, collaborate with passionate professionals, and share ideas that help us innovate and elevate the client experience. About the Role Assist sales leadership in mortgage banking with a variety of administrative tasks that keep daily operations running smoothly. Handle essential duties such as taking notes, managing projects, and scheduling meetings to support team efficiency. Create presentation materials that reflect and amplify Rocket’s culture and values. Gather and analyze performance metrics and reporting to help mortgage banking teams make informed decisions. Build and strengthen interpersonal sales skills through direct collaboration with team members and leadership. Contribute fresh ideas to improve processes and enhance overall business efficiency. About You Proficient in Microsoft Office Suite (especially Excel and PowerPoint). Excellent verbal and written communication skills Strong organizational and time management abilities. Ability to thrive in a fast-paced environment. Self-motivated with a competitive spirit and a passion for learning.   What you’ll get Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We’ve got your back. Check out our full list of Benefits and Perks . About us Rocket Mortgage® was founded in 1985. Today, we’re a Detroit-based, publicly traded company with a mission to Help Everyone Home. At Rocket Mortgage, we believe that home is more than the house you live in. Our wide variety of home loan options, tools and resources empower our clients to achieve their homeownership dreams. We’re known as experts in the mortgage industry, but we’re also innovators – we strive to create the best experiences for our clients from beginning to end. And we’re not your typical employer. We’re insistently different in how we look at the world and are committed to an inclusive workplace where every voice is heard. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals. This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at Careers@Rocket.com . Illinois, Maryland, Minnesota, Massachusetts, Colorado, Cleveland, New York City, New Jersey, Jersey City, California, D.C and Washington Candidates only: the compensation for this position is $10.23-$27.82 per hour. The position may also be eligible for an annual bonus, incentives, and other employment-related benefits including, but not limited to, medical, dental, and vision benefits, 401K retirement plan, and paid-time off. More information regarding these benefits and others can be found here . The information regarding compensation and other benefits included in this paragraph is the company’s current, good faith estimate at the time of posting. [Compensation and benefits are subject to modification from time to time as the Company, in its sole and exclusive discretion, deems appropriate.] The Company may determine during its future reviews of the proposed compensation and benefits provided for this position, that the compensation and benefits for such position should be reduced. In no event will the Company reduce the compensation for the position to a level below the applicable jurisdictional minimum wage rate for the position. Los Angeles County and San Francisco Candidates only: qualified applicants with arrest or conviction records will be considered for employment per the Fair Chance Ordinance and the Fair Chance Initiative for Hiring.  

Senior Contract Services Officer performs leadwork and/or advanced journey level, analytical duties related to contract administration; preparing requests for proposals, requests for bids, requests for information, and requests for qualifications; reviewing bids and proposals; negotiating, awarding, and preparing contracts; responding to bid protests; purchasing commodities and services; and advising project staff in the above duties. Departmental employees, except those employed in the Department of General Services, Contract and Purchasing Services Division, do not perform purchasing agent delegated duties unless authorized in writing by the County Purchasing Agent.   Examples of Knowledge and Abilities Knowledge of  Laws of public contracting and purchasing.  Methods of purchasing by specification and competitive bidding.  Characteristics and types of materials, supplies, equipment, and services suitable to meet the needs of a large government jurisdiction.  Trade names, brands, and sources of supply.  Procedures and requirements for developing professional, personal, construction, and service contracts.  Computer software, including word processing, database, and spreadsheet programs.  Principles and practices of public purchasing and contracting law.  Public liability, property damage, and professional liability insurance.  Market conditions, practices, and price trends. Government contract administration practices.  Contract negotiation techniques.  Principles and practices of supervision, training, and performance evaluation.  Current technology trends related to electronic commerce and electronic government transactions. Ability to Perform analytical and legal research work.  Schedule and assign work to meet established time requirements.  Train subordinates, vendors, service providers, and departmental staff.  Analyze situations accurately and adopt an effective course of action.  Communicate clearly and concisely, orally and in writing.  Develop purchasing standards and specifications.  Establish and maintain effective working relationships with those contacted in the course of work, including customers, service providers, suppliers, coworkers, and supervisor.  Read, understand, and interpret rules, regulations, and laws as they apply to purchasing and contracting.  Resolve conflicts and maintain a professional attitude.  Perform math calculations and cost-benefit analysis.  Meet deadlines and prioritize work.  Make independent decisions and judgments.  Prepare and analyze financial and statistical data, tables, and charts.  Prepare complex reports and recommendations.   Employment Qualifications Minimum Qualifications Either:  1. One year of experience in the class of Contract Services Officer (Level II) in Sacramento County service.   Or:  2. A Bachelor’s degree or higher from an accredited college or university with major course work in business administration, public administration, or a closely related field AND two years of full-time professional experience purchasing commodities, acquiring contracted services, or writing service or construction contracts.  Or:  3. Three years of full-time professional experience purchasing commodities, acquiring contracted services, or writing service or construction contracts. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable.  Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here (Download PDF reader) or speak to someone in our office before the cut-off date listed in this notice.  General Qualifications Driver's License: Possession of a valid California Class C Driver License, or higher is required prior to appointment to this class. Failure to maintain the appropriate California Driver’s License may constitute cause for termination from the class in accordance with Civil Service Rule 11.4. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis.  Criminal History and Background Check:  The County may access criminal history information on all candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and applicable federal and state law. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained.  The County may also conduct a background check on candidates prior to appointment to some positions within this class. The background check may include personal and professional reference checks, credit history check, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process.  In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. Probationary Period The probationary period for this classification is  six (6)  months.   Application and Testing Information   APPLICATION   Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click  here  to apply.   County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email  EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net   Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date.  Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application.   SUPPLEMENTAL QUESTIONNAIRE   Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response.   Note:  Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.   Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed, therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete.   FORMULA RATE EXAMINATION (Weighted 100%)   All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination.   This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.   All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.   FREQUENTLY ASKED QUESTIONS   Click  here  for Frequently Asked Questions (FAQ's)   For information regarding County jobs:   www.saccountyjobs.net   Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711. For more information, visit:  Reasonable Accommodation Requests - Job Applicant Instructions  

Under general supervision, the Election Assistant performs a variety of routine administrative tasks related to the registration of voters and administration of elections.   Examples of Knowledge and Abilities Knowledge of Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment Efficient file maintenance and organization Warehousing organization, storage, and inventory control Basic mathematics; including addition, subtraction, multiplication, division, and fractions English usage, spelling, grammar, and punctuation   Ability to Read, understand, explain and apply basic provisions of various federal, state, and local laws, codes and regulations affecting the administration of elections and registration of voters Learn California Elections Code and laws relating to the conduct of elections Research and summarize new election laws, codes, and procedures File documents rapidly and accurately; alphabetically, chronologically, or numerically Review and compare documents for completeness and accuracy Develop and maintain cooperative and effective working relationships with others Communicate courteously, clearly, and concisely, both verbally and in writing Read, write, and speak English at a level necessary for satisfactory job performance Disassemble, inspect, repair and reassemble voting equipment Operate office equipment such as computers, printers, scanners and specialized mailing equipment   Employment Qualifications Minimum Qualifications Either:  One year of full-time paid or volunteer experience including customer relations, data entry, giving and receiving information on a daily basis, and/or general recordkeeping.   Or:  Six months of full-time paid experience with a voter registration and elections office assisting with state or local elections in the State of California. Note:  If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable.   Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.    General Qualifications   Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws.  The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist.  For purposes of accessing criminal history information, the candidate will be fingerprinted.  A subsequent arrest notification may be obtained.   The County may also conduct a background check on the candidate prior to appointment to a position within this class.   The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history.  Information obtained in the course of this background check will be considered by the appointing authority in the selection process.  In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act.   License Requirement: A valid California Driver License, Class C or higher, may be required at the time of appointment.  Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement.  Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis.   Forklift Certification: Some positions in this class require the incumbent to obtain and maintain a valid forklift certification.   Selective Certification: Some positions in this class may require the ability to speak, read, write and/or translate in a language other than Standard English.   Where required, these special skills may be used in performing such tasks as the following:   Gives information either by telephone or in person regarding registration and voting requirements or departmental services to persons whose understanding of Standard English is limited.  Assists in proofreading translated materials.   Physical Requirements: Positions in this class require the incumbents to be able to lift materials weighing up to 50 pounds from floor level to approximately four (4) feet above floor level with assistance.   Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Working Conditions: Positions in this class require the incumbents to: Work weekends, holidays, and non-routine hours during peak operating times.  Work irregular hours and extended shifts during election cycles. Probationary Period  The probationary period for this classification is  twelve (12)  months.   Application and Testing Information   APPLICATION   Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click  here  to apply.   County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email  EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net   Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date.  Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application.   SUPPLEMENTAL QUESTIONNAIRE   Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response.   Note:  Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.   Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed, therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete.   FORMULA RATE EXAMINATION (Weighted 100%)   All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination.   This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.   All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.   FREQUENTLY ASKED QUESTIONS   Click  here  for Frequently Asked Questions (FAQ's)   For information regarding County jobs:   www.saccountyjobs.net   Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711. For more information, visit:  Reasonable Accommodation Requests - Job Applicant Instructions  

Recruiting Administrator   PAY: $16.50 per hour (Eligible for annual wage increases) 40 Hours per week available immediately Monday – Friday (9:00AM – 5:00PM) Pay is every two weeks on Fridays   PERKS: Fast paced work environment Don’t work nights, weekends or holidays Help recruit fire safety team members to keep our community safe!   JOB DUTIES: Review job applications Schedule meetings/interviews Help make hiring decisions!     APPLY HERE:   https://orionfire.knack.com/orion-fire#staff-job-application/     Fire Safety Sales Representative- Atlanta, GA We are a fire safety company who specializes in getting local business up to compliance with State Fire Code. We are looking for candidates who enjoy meeting new people, have a desire to keep others safe, and are motivated to excel in their lives. To learn more about the position and apply please go to www.orionfireteam.com Ask about our $2,400 Training Pay PERKS: Training, permit and State exam paid for by Orion Ongoing training, customer, and field support Earn real credentials through State Fire Marshal’s Office Monday through Friday 9am-5pm No nights, weekends, or holidays Play a crucial role in keeping our community safe Earn commission on all sales/service immediately State of the art mapping tools Unlimited earning potential on a winning team Get paid bi-weekly direct deposit Become part of the fastest growing fire safety company in the southeast DUTIES: Uncover equipment that is expired or out of compliance Educate business owners of findings, and help get them back in compliance Answer questions in a professional manner Demonstrate fire safety procedures for staff Replace outdated equipment Certify extinguishers annually Ability to test and fix emergency lights/exit lights Complete service upon request and collect payment Report accurate information to the office Ensure adequate levels of supplies are available for service QUALIFICATIONS: Strong communication skills Must have valid driver’s license, vehicle, and active car insurance Ability to analyze problems and implement solutions Must be able to lift 20 lbs. Desire to win and earn high income Must like meeting new people Must be comfortable with 1099 status Desire to excel with commission based pay Need to live in market area you are applying to Please note that this job description is not exhaustive and additional duties may be assigned as needed. To learn more about the position and apply please go to www.orionfireteam.com          

Pay:  $55,000.00 - $60,000.00 per year Case Coordinator  Vantage Medlegal, LLC This position demonstrates outstanding direction and management, works as a close liaison between these specific departments to ensure a smooth delivery of services and works closely with the Managing Director in the development and implementation of organizational strategies, policies and procedures and strives to achieve and or exceed the company’s goals. This role ensures the listed operations are performed timely with the highest level of quality and client service and in the most efficient and effective manner. This role directly engages with expert witnesses on the company panel, as well as legal professionals with a high level of communication and coordination. The position focuses on supporting the Company/Managing Director in the following functions: Scheduling Department o Schedules and confirms appointment dates and times with physicians' offices and clients offices o Calendaring IME’s, Deadlines and ensure all scheduling is functioning here within o Assist Confirmation Letter Drafts, submission to client and storage in file o Ensures the appropriate steps are taken to cancel and/or reschedule services o upon appointment change or cancellation. o Per Diem Office Scheduling and Plaintiff IME Appt. Confirmations o Coordinates ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed. o Handles and responds promptly to incoming calls, e- mails or faxes from physicians or clients requesting report status and/or information o Actively learns and grows with meeting industry demands, i.e., Discovery deadlines, Depositions, Arbitrations, Trials, etc. to further promotion opportunism and company expectation to meet standards o Continuously develops and maintains rapports and good working relationships with clients and experts as a professional company liaison o Responsible for client follow up to ensure new dates and deadlines are updated in the company files Administrative o Maintains specific subscriptions for a functional working organization o Office supply orders o Data input management o Maintains physician’s background checks and licenses o Performs miscellaneous duties as assigned by Managing Partner o Project based tasks for agreed upon compensation Marketing o Support the Managing Director with any preparation of materials o Marketing materials and swag inventory o Assist in all events with full support in preparation of materials, promotion of company, etc. o Event Planning and Attendance is required to accompany Managing Director. o Collaborate with Managing Director for preparing marketing expenses, etc. o Set Monthly meetings to ensure inventory materials are stocked o Quarterly analyzes market and competition o Source needed experts; if phone appointments or in person appointments are o set- fully signed contracted experts from that set appt. for bonuses Miscellaneous o Performs miscellaneous duties as assigned by Managing Partner o Project based tasks for agreed upon compensation o Maintains the upmost professional poise as a representative for the company and asks for any leadership guidance as needed, yet is a self-starter and has excellent self-direction o Certain tasks due to change depending on work load Requirements: - Bachelor's Degree or Equivalent Work Experience or Related Field (Legal Background Preferred) - Proven experience in case management, in the legal or medical or related field - Perferrable background in Personal Injury, Insurance Defense or Insurance Claims - Strong knowledge of high level coordination among professionals - Excellent communication and interpersonal skills - Ability to work effectively in a fast-paced environment - Strong organizational skills and attention to detail - Proficiency in Microsoft Office suite and case management software Join our team as a Case Manager for a fulfilling and exciting career, with room for growth. Apply now to be part of a dynamic team dedicated to providing excellent coordination and a high level of support to our clients and medical experts. Job Type: Full-time Benefits: 401(k) 401(k) matching Life insurance Paid time off Retirement plan Ability to Commute: Sacramento, CA 95825 (Required) Ability to Relocate: Sacramento, CA 95825: Relocate before starting work (Required) Work Location: In person    

Administrative: Provide administrative support including data entry, filing, and managing correspondence. Assist with scheduling, document preparation, and maintaining accurate records. Communicate professionally with clients, vendors, and internal teams to ensure smooth daily operations.  

A Woman’s Choice is seeking for an experienced, flexible and energetic self-starter  Back Office Assistant  with a proven record of exceptional hands-on medical skills to join our team. We are a woman-owned and operated community-based abortion care provider. AWC provides quality, compassionate abortion care services to people throughout North Carolina and bordering states .  Here, we honor the hopes and dreams of people who come to us for a variety of care services. Summary of Key Responsibilities  includes back office operations, administrative support, and medical records management. Great verbal and written communication skills; comfortable speaking calmly and kindly to people of diverse backgrounds and needs. Experience with Microsoft Office and Excel. Confirm patients ahead of appointments using computer software. Assist patients with problems that impact their appointment. Assist in gathering and giving patients information. Completion of daily accountability forms. Assist in light office duties such as copying, faxing, mailings. Work directly with the Clinic Manager to ensure patient support. We are seeking committed, positive, and capable candidates who excel in multi-tasking; are motivated by efficient procedures. Ensure patients are receiving  AWC   quality care and attention. Summary of Skills: Ability to engage in a professional and courteous manner. Demonstrated flexibility in handling multiple tasks and working in different areas. Ability to prioritize and perform tasks under pressure and take direction and follow instructions. Verbal and written skills, the ability to document verbal communication in a legible, accurate and objective manner. Interpersonal skills, the ability to initiate and conduct two-way communication in a clear concise manner. Enhance health care practice by accepting ownership for accomplishing new and different requests. Possess a strong commitment to A Woman's Choice values. Required Education, Experience, Knowledge, Skills, and Ability: Must be passionately pro-choice. Must be able to work on Saturdays. High school diploma or equivalent. Excellent communication skills. Enjoy working as part of a team. Demonstrated ability to be flexible. Prior experience in a medical-related field is preferred. Bilingual preferred but not required. Benefits: At 90-day eligibility period: Health, Dental, & Vision Insurance, Life insurance, and 401k About the Clinic: At A Woman’s Choice, we offer safe, effective, and affordable abortion care options from medication abortion and procedural abortions. Our clinics offer comprehensive reproductive health services including miscarriage management care, pregnancy testing, ultrasound testing, emergency contraception, birth control, and HIV/STI testing. We are licensed by state and federal agencies and certified by the abortion standard organization, National Abortion Federation. AWC Core Values: Welcoming Compassionate Respectful Professional Non-judgmental support Dignity Empowerment High-quality care                                         We’re looking for a friendly and detail-oriented Front Office Assistant  to join our team! If you’re fluent in both English (Spanish is a plus), love working with people, and enjoy keeping things organized, this could be the perfect role for you. In this position, you’ll be the first point of contact for our clients, managing front-office operations, scheduling, and assisting with day-to-day administrative tasks. Your ability to communicate effectively in both languages will be key to delivering excellent service and ensuring smooth office operations. Summary of Key Responsibilities: Welcomes patients and visitors by greeting them warmly. Check patients in and out. Great verbal and written communication skills Comfortable speaking calmly and kindly to people of diverse backgrounds and needs. Experience with Microsoft Office and Excel. Confirm patents ahead of appointments using computer software. Assist patients with problems that impact their appointment. Assist in gathering and giving patients information. Completion of daily accountability forms. Assist in light office duties such as copying, faxing, mailings. Work directly with the Clinic Manager to ensure patient support. We are seeking committed, positive, and capable candidates who excel in multi-tasking; are motivated by efficient procedures. Duties include front desk operations, administrative support, medical records management. We welcome candidates who are an energetic self-starter.   Summary of Skills: Ability to engage in a professional and courteous manner. Demonstrated flexibility in handling multiple tasks and working in different areas. Ability to prioritize and perform tasks under pressure and take direction and follow instructions. Verbal and written skills, the ability to document verbal communication in a legible, accurate and objective manner. Interpersonal skills, the ability to initiate and conduct two-way communication in a clear concise manner. Enhance health care practice by accepting ownership for accomplishing new and different requests. Possess a strong commitment to A Woman's Choice values.   Required Education, Experience, Knowledge, Skills and Ability: Must be passionately pro-choice. Must be able to work on Saturdays. High school diploma or equivalent. Excellent communication skills. Enjoy working as part of a team. Demonstrated ability to be flexible. Prior experience in a medical-related field preferred. Bilingual preferred but not required. Be detail-oriented and able to perform repetitive tasks without error. bilingual preferred Benefits: At 90-day eligibility period: Health, Dental, & Vision Insurance Life insurance  

About the Role As a Training & Enrollment Advisor, you'll be the front line of our training center—guiding prospective students through one of the most important decisions of their lives. You'll connect with individuals, listen to their career goals, and help match them with the right certification or bootcamp program. This is a hybrid role combining outreach, sales, and advising, and it's ideal for someone who is people-oriented, empathetic, organized, and driven by purpose. Key Responsibilities Conduct outreach and generate leads through events, community partnerships, social platforms, and more Set and manage appointments with prospective students Present program offerings clearly and enthusiastically to individuals and small groups Consult with prospective students to recommend the best program fit for their goals Follow up with leads and guide them through the admissions process Collaborate with marketing and operations on strategic lead generation Maintain accurate student records and activity logs in our CRM Support enrollment activities and help pitch in across departments when needed What You Bring A caring, empathetic, and honest approach to helping others 1+ years experience in a customer-facing, outreach, or sales support role (Admissions, Retail, Customer Service, or similar) Basic understanding of IT roles (e.g., help desk, cybersecurity, networking) Interest or experience in certification programs and IT career pathways is a plus S trong communication and active listening skills Proficiency with computers, online tools, and CRMs Comfortable working in a fast-paced, mission-driven environment A collaborative spirit and willingness to wear multiple hats Why Join Us Be part of a passionate, tight-knit team making real impact Hybrid work flexibility Growth opportunities in a rapidly expanding training center Bonus incentives based on team performance Make a difference in people’s lives every day Bonus Points If You Have experience in education, workforce development, or community outreach Have worked in a startup or small team environment Know your way around common IT certifications (e.g., CompTIA, AWS, Cisco)    

About the Role As a Training & Enrollment Advisor, you'll be the front line of our training center—guiding prospective students through one of the most important decisions of their lives. You'll connect with individuals, listen to their career goals, and help match them with the right certification or bootcamp program. This is a hybrid role combining outreach, sales, and advising, and it's ideal for someone who is people-oriented, empathetic, organized, and driven by purpose. Key Responsibilities Conduct outreach and generate leads through events, community partnerships, social platforms, and more Set and manage appointments with prospective students Present program offerings clearly and enthusiastically to individuals and small groups Consult with prospective students to recommend the best program fit for their goals Follow up with leads and guide them through the admissions process Collaborate with marketing and operations on strategic lead generation Maintain accurate student records and activity logs in our CRM Support enrollment activities and help pitch in across departments when needed What You Bring A caring, empathetic, and honest approach to helping others 1+ years experience in a customer-facing, outreach, or sales support role (Admissions, Retail, Customer Service, or similar) Basic understanding of IT roles (e.g., help desk, cybersecurity, networking) Interest or experience in certification programs and IT career pathways is a plus S trong communication and active listening skills Proficiency with computers, online tools, and CRMs Comfortable working in a fast-paced, mission-driven environment A collaborative spirit and willingness to wear multiple hats Why Join Us Be part of a passionate, tight-knit team making real impact Hybrid work flexibility Growth opportunities in a rapidly expanding training center Bonus incentives based on team performance Make a difference in people’s lives every day Bonus Points If You Have experience in education, workforce development, or community outreach Have worked in a startup or small team environment Know your way around common IT certifications (e.g., CompTIA, AWS, Cisco)    

FlexStaff, a leading staffing agency based in New York, can connect you with administrative support associate opportunities with our clients in Lake Success, New York.   Join one of our many clients in New York as an administrative support associate. FlexStaff is partnering with our client in Lake Success, New York, to find a skilled administrative support associate for a temporary opportunity. You will perform diversified administrative support, coordinative and/or secretarial duties related to the functional and/or operational needs of the department and department head.   This temporary position (Monday-Friday, any eight (8) hour shift between 7:00 a.m. - 7:00 p.m.). Rate: $22-$28/hour   Job qualifications:  High School Diploma or equivalent, required. Zero to one (0-1) year administrative experience, required. Working knowledge of Microsoft applications (Word, Excel, PowerPoint), required. Ability to exercise independent judgment and employ basic reasoning skills, required. Ability to communicate effectively, required.   For more information and to apply for this role, please visit our website: https://www.flexstaff.org/job/21247248/admin-support-associate-flexstaff-temp-lake-success-ny/  

The Purchasing Assistant provides administrative and clerical support to the purchasing department to ensure efficient procurement operations. This position assists in maintaining records, communicating with vendors, processing purchase orders, and supporting inventory and supply chain functions. The role is ideal for someone detail-oriented and organized who is eager to contribute to a fast-paced manufacturing environment.   Key Responsibilities Assists with preparing, issuing, and tracking purchase orders following company policies and procedures Communicates with vendors to confirm order details, lead times, and delivery status Assists in comparing vendor proposals, including pricing and transportation options Maintains accurate purchasing records, including vendor data, order history, pricing, and delivery documentation Monitors inventory levels and notifies the purchasing team of restocking needs or discrepancies Supports the reconciliation of invoices with purchase orders and resolves any discrepancies Assists with invoice approvals or returns, under supervision Files and organizes digital and physical documents for compliance and audit readiness Provides administrative support to the Purchasing Agent and the Purchasing Manager, as needed Assists with supplier evaluations by gathering data and helping maintain performance metrics Qualifications High school diploma or equivalent required; associate’s degree or coursework in business or supply chain preferred 1-2 years of administrative or purchasing-related experience in a manufacturing environment Basic understanding of purchasing and inventory concepts Proficiency with Microsoft Office Suite (Word, Excel, Outlook) Familiarity with ERP systems a plus Strong attention to detail, organization, and communication skills Skills & Competencies Excellent data entry accuracy and recordkeeping abilities Strong organizational skills with the ability to manage multiple tasks and meet deadlines Professional communication skills, both verbal and written Ability to work effectively with internal teams and external vendors Willingness to learn and take direction Ability to maintain confidentiality and integrity in handling sensitive information Expectations & Performance Metrics Accurate and timely processing of purchase orders and vendor communications Consistent maintenance of procurement records and documentation Positive support to team workflow and departmental organization Compliance with internal processes and attention to purchasing timelines Work Environment  This position operates within an office in a manufacturing facility and requires periodic interaction with production and warehouse teams.

PEG, LLC is in need of a motivated, team oriented, outgoing individual to fill the position of Administrative Assistant. This position will provide support in a wide variety of administrative services that directly contributes to the success of day-to-day operations that affect every department within the organization. The ideal candidate will be extremely detail oriented, well organized, and possess the ability to juggle multiple projects simultaneously and manage time efficiently with limited oversight.   As one of the first points of contact, this position assists in laying the foundation in creating a positive experience with internal and external clients. It sets the stage for how internal and external clients view the company, its services, its employees, and its mission. The qualified candidate is expected to have strong initiative and excellent communication skills, which will be essential in communicating with multiple personalities, different career specialties, and levels of management.   THE ROLE Job Location: This position is based in our main office in Fairfax, VA.   Essential Functions: Assist Administrative Support Team, as needed, in answering phone calls from the main line Assist with the overall organizational structure for the office, including inventory control, replenishment of materials/supplies/groceries, and maintenance of office equipment Assist in organizing company functions, meetings, and events including assisting with catering orders, booking conference rooms, and ordering supplies, if needed. Coordinate travel arrangements, as needed, and assist in overseeing the company’s rental car/ride share accounts Assist the Design Department in properly distributing and assigning incoming service tickets from clients on a daily basis as well as creating/generating reports detailing data from these service tickets on a monthly basis. Assist in distributing and assigned services in PEG’s internal helpdesk support system and ensure follow up by tracking the Turn Around Time (TAT) for closing out service tickets Assist with customer service requests received through the Field Requests Inbox, ensuring prompt resolution of field-related inquiries and monitoring Turn Around Time (TAT) for request closures. Assist in coordinating and facilitating shipping distribution companywide for the Field Operations Department including distributing new employee equipment and ongoing equipment requests. Assist in the procurement and inventory management of field supplies, internal printing materials, marketing/promotional materials, and other related items. Assist other departments within the organization by fulfilling operational tasks as needed while providing the utmost professionalism and customer service to internal and external clients. Carry out other administrative tasks as needed such as preparing presentations, creating/updating Standard Operating Procedures (SOPs), generating/revising reports in Microsoft Excel, mail distribution (USPS/FedEx), filing, making copies, processing documents (i.e. letters, correspondence, reports, agendas, minutes), and other related items. Handle sensitive information in a confidential manner Performs other related duties as assigned.   Education/Experience: 2+ years of previous work experience in a Business Administration Position or related field is required   Additional Requirements: Applicable knowledge of basic principles of administrative/office policy and procedure Must have strong software skills with Microsoft Excel, PowerPoint, SharePoint, Microsoft Outlook, Microsoft Word, and other related software programs Expert ability to effectively communicate with other disciplines or groups and resolve schedule conflicts Excellent attention to detail, organization, and team collaboration skills Must be dependable, self-directed, and able to complete projects with limited supervision Must have outstanding verbal/written communication skills and effective interpersonal skills Proactive problem solver with the ability to multi-task, prioritize, and manage time effectively Strong phone contact handling skills  and active listening.

Job Summary: The Client Relationship Specialist position helps design and implement retention strategies for borrowers and co-borrowers to increase loyalty and retain business. This position also analyzes borrowers' and co-borrowers’ feedback, implements retention strategies, and compiles reports for sales managers.   Supervisory Responsibilities:   Duties/Responsibilities: Supports activities and communications that build positive relationships with borrowers, co-borrowers, and business associates primarily via email and text. Prepares email and text communication to support the Client Retention Specialist in providing status updates to borrowers and co-borrowers regarding the underwriting process to retain business. Uses templates to assist in communicating account status to borrowers and co-borrowers, setting expectations regarding timelines, and requesting documents as needed. Communicates with loan acquisitions team, sales, processing, and underwriting. Suggests improvements in communication processes and templates. Assists with NSF recoveries. Prepares and sends forms needed for borrowers and co-borrowers to complete. Helps to organize follow-up schedules and communication. Organizes follow-up/schedules communication. Documents all information accurately in the CRM. Attends all meetings and training courses as required. Performs other related duties as assigned.   Required Skills/Abilities: Excellent written and verbal communication skills. Experience preparing written communication using templates. Excellent organizational skills and attention to detail. Ability to solve problems while showing empathy and patience. Proficient in Microsoft Office Suite. Knowledge of CRM software.   Education and Experience: Associate’s degree in sales, marketing, or a related field is preferred. Three (3) to five (5) years of sales or marketing experience preferred.   Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift 15 pounds at times.  

At OneMain, Consumer Loan Sales Specialists empower customers – listening to their needs and providing access to friendly, fast, and affordable financing for life’s expenses. Consumer Loan Sales Specialist will learn the lending and servicing business at OneMain allowing them to grow their career.     In the Role    Deliver results related to individual and branch sales goals as well as customer expectations   Develop new relationships – and maintain existing relationships - working with customers throughout the loan process and loan life cycle   Present financial solutions, based on customer needs, that meet their goals   Present customers with optional insurance products   Educate customers on the terms and conditions of their loan to ensure a clear understanding   Partner with local businesses to seek out and develop new customers   Learn how to utilize credit underwriting techniques and sales tools   Manage the life cycle of the loan, including collections activities, complying with all laws and regulations   Requirements:      HS Diploma/GED     Preferred:   Sales, Collections or Customer Service experience   Bilingual - Spanish     Location: On site    The schedule for this position is Monday-Friday during standard business hours, with some extended hours during the week as needed which may include Saturday.      

Mortgage Loan Officer (Phoenix, Arizona) Mortgage Loan Officer - Military Veteran (Phoenix, Arizona) NMLS Licensed Loan Officer (Phoenix, Arizona) Job description: All details for the Mortgage Loan Officer position are listed in the job posting – https://www.myrocketcareer.com/careers/r-074821/mortgage-loan-officer-phoenix-arizona/ All details for the Military Veteran Mortgage Loan Officer position are listed in the job posting – https://www.myrocketcareer.com/careers/r-075280/mortgage-loan-officer-military-veteran-phoenix-arizona/ All details for the NMLS Licensed Loan Officer position are listed in the job posting – https://www.myrocketcareer.com/careers/r-074697/nmls-licensed-loan-officer-phoenix-arizona/

Supports centralized mail functions involving the receipt, reading and routing, controlling and dispatching of mail to approximately ninety pick-up and distribution points. Provides messenger service involving the collection and delivery of a variety of types of controlled documents such as, registered, insured, certified, express mail or special delivery items and bids. Receives, scans, sorts, meters, collects and routes official mail Center- wide in accordance with established procedures. Receives, logs, stamps, and tracks a variety of controlled mail such as insured, certified, special delivery, bids, letter endorsements, memoranda, requisitions and shipping documents. Operates several types of ADP Equipment, to include The Pitney Bowes Arrival and Tracking System, Outlook email for accessing the Defense Logistics Agency (DLA) address book; to aid in the search and verification of misdirected or inadequately addressed mail. Operates Federal Express Power Ship 3 for processing and shipping packages nationally and internationally.    

Description Pay : $18-$22 Monday- Friday 8am-5pm Pavement Preservation Group is the proud union of industry leaders—Cactus Asphalt, American Pavement Preservation, Southwest Slurry Seal, and Viking Construction. Our journey of excellence and commitment to top-notch asphalt preservation and repair services has reached new heights as we merge these exceptional companies into one powerhouse Pavement Preservation Group is not just about preserving asphalt; it's about preserving trust, quality, and the longevity of your surfaces. Our commitment remains unwavering, and our expanded capabilities ensure that we meet and exceed your expectations every time. Whether it's roads, parking lots, or any asphalt surface, Pavement Preservation Group is your trusted partner for lasting solutions. Administrative Coordinator Responsibilities :. We are looking for an organized, administrative coordinator, with exceptional communication and problem-solving skills to handle office duties and admin-related operations. In this role, you will field interdepartmental communications, perform office tasks, respond to communications, and oversee all administrative tasks for the company. Departments would involve: Human Resources, Recruiting, Operations and others. To ensure success as an administrative coordinator, you should be committed to providing attentive support for internal and external parties and be skilled at various office tasks. Top-notch administrative coordinators are courteous, proactive, and well-organized professionals who bring creative solutions to administrative problems. Greeting visitors and directing them to the appropriate parties. Handling basic office duties, such as answering and routing phones, responding to emails, data entry, and reporting. Answering questions and finding information for employees, vendors, clients, and lenders. Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties. Ensuring that the office is well-maintained, organized, and secure. Assisting with special projects, such as process improvements and budget development. Developing and implementing new policies and processes. Requirements Administrative Coordinator Requirements: At least 3 years' experience in the administrative support field. Meticulous approach to administrative tasks. Exceptional interpersonal, written, and verbal communication skills. Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers. Creativity and strong problem-solving skills. Solid presentation skills. Strong task and time management skills. Basic math abilities and an understanding of basic financial concepts. Professional appearance and courteous manner.    

The Project Administrator will be responsible for managing the administrative aspects of their assigned construction projects and providing support to Project Managers and Superintendents. This will include handling all paperwork associated with projects in an accurate and timely manner. Responsibilities: Set up projects and maintain all files for assigned projects Document control including the issuance, distribution, tracking, and follow up of project coordination documents such as submittals, RFIs, PCOs, and other critical documentation Process extra work tags and review certified payroll for accuracy Create and send out project billings every month Track payment status from contractors Collect and assemble all project close-out documents Assist Project Managers and Superintendents with all necessary paperwork Track and monitor USA Tickets for projects Communicate effectively with Superintendents, Office Staff and Field Crews Create job site binders Handle miscellaneous tasks and projects Schedule: Full - Time Monday – Friday Benefits: 401(k) Plan with a 3% Safe Harbor Contribution Medical Insurance Dental Insurance Vision Insurance Flexible Spending Account (FSA) Basic Term Life Insurance 1-2 Weeks Paid Vacation per year depending on tenure Paid Sick Leave 8 Paid Holidays Bereavement Pay  Flexible Work Schedules Position Requirements High School Education or equivalent 1+ years of administrative experience (Preferred) Ability to work effectively in a team environment as well as independently Ability to multi-task and prioritize duties efficiently Excellent organizational skills and demonstrated attention to detail Basic knowledge of Microsoft Excel, Word, Adobe Acrobat and Outlook Pay Range: $22.00 - $30.00        

Definition of Front Desk Coordinator at DTA: This position is defined as the person at a particular clinic location that coordinates needed for that office and reports directly to the Front Desk Manager. This is a very busy position that involves coordination of several administrative duties including, but not limited to, scheduling, in-clinic collections, insurance verifications, continued insurance authorizations and is often the first face of DTA to our community! Purpose: To oversee the Front Desk of the company, to assist with the production and viability of the whole group. Product: High volume of kept patient appointments to an efficiently structured schedule with full patient billing information turned over to the Billing Department. This post includes the following functions: Ensuring the internal and external communications of the company flow smoothly and efficiently. Keeping a good working relationship with all referral sources, both new and existing Overseeing the setting of patient appointments efficiently and for maximum production. Ensuring that appointments by patients are kept. This includes rescheduling within the same week when possible Enforcing DTA Arrivals Policy (“No show” and 24-hour cancellation policies) Ensuring referrals convert into evaluations with minimal delay. Tracking referrals Completing insurance authorizations and re-authorizations on time to prevent lapse in therapy services. Ensuring all services provided have full billing information obtained before service is rendered. Ensuring front desk collections are done fully and on time (same day of service). Assisting with marketing and public relations duties as needed which may include: Maintain the reception area, keeping it clean and free of clutter Maintain an orderly & clean waiting area Ensure it is clean, chairs put away, etc. Quotas: 86% or better arrival rate 5+ initial evaluations per week Five 5-star reviews each month from clients Job Skills and Qualifications: Required: This is a very important position within our organization. Must have a high communication level, excellent control, and enjoy working with others with a ready smile and pleasantness. Prediction of schedules and promises is critical, so it is up to you to stay on top of everything. Must keep great PR with our public, in person or over the phone or via mail. High school diploma or GED At least two years of training or experience in customer service and office work Computer (PC) proficiency Strong verbal and written communication skills Ability to work independently Preferred: College degree in business administration or equivalent Schedule: This position is Full-time 8:30 AM - 5:30 PM or 9 AM - 6 PM with 1-hour lunch breaks ***Attendance is very crucial in this position, so all time-off and lateness must be worked out beforehand when possible.*** Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance   Salary: $30,000.00 - $40,000.00 per year          

OBJECTIVE To provide administrative support to the Human Resources Director assisting them in day-to-day tasks with the primary objective of saving them time and helping alleviate as much stress as possible. ESSENTIAL FUNCTIONS Assist the HR Director in all professional and personal needs. Anything you can do to save the HR Director time is a big part of the job. Professional needs consist of a wide range of avenues, including, but not limited to: setting up and facilitating meetings, answering all incoming phone calls and managing voicemail, calendar, e-mails, and mail, and any projects, tasks, or issues that may be assigned to this position. Reminding HR Director of meetings for the day to be sure not to miss them. Personal needs consist of a wide range of avenues including but not limited to personal errands, tasks, phone calls, meetings, bills/ invoices, home sitting, picking up children from school, etc. Process HR Director business card receipt reimbursement. Ensure she is reimbursed for expenses. Prepare travel arrangements (hotel room, flight, car, etc..) Process all credit card statements. Review that everything is accounted for, find explanation for unknown charges, and dispute questionable charges. Protect the confidentiality of information learned by performing the duties of the position. Interact with and coordinate the completion of tasks with others. Ensure the HR Director is prepared with all necessary materials and technology for presentations and meetings in which they are involved. Be the liaison and representative for the executive team regarding all aspects of communications, building relationships with, and operating with all other departments and employees of the Company. Create and maintain a very organized set of files of correspondence and other documents. Prepare a variety of correspondence, reports, spreadsheets, and other documents, ensuring proper format, grammar, spelling, and punctuation. You will be delegated many special projects. Report progress of tasks regularly and complete by date/time requested. You should never need to be asked for an update on a task given to you. You must not lose site of the task and inform assigner of status. Varied Office Manager-type tasks that are not included on this list. Assist in front desk relief as needed. Assist in training for new technology, new software or programs, or new techniques within existing documents, as requested or required by Executive team’s function and operations within the company. (Google Drive, Outlook, etc.) POSITION REQUIREMENTS Most important Competencies are bolded. Attitude – Present a warm and friendly personality and a helpful, positive attitude with clients, other employees, and applicants both in person and on the telephone. Accuracy – Ensure that you are delivering corrected and complete projects. Proofread your work; give back copies with highlighted new versions checked off. The goal is to keep us from proofing your work. Organization – Have everything labeled and in its place. Follow Through – as tasks are assigned, it is your responsibility to follow up on these tasks until completion. You cannot just ask someone once and assume it will be done. It is up to you to ask for a projected completion date and follow up until 100% complete. Document and follow up on everything. Communicate along the way to the requesting manager. Prioritize – Understand what your priorities are by asking the appropriate person. Anticipation – Anticipate the needs of the executive team so you don’t have to be asked to do each step. Aptitude – Must have the aptitude to grasp the concept of the projects you are working on. Additionally, you must be able to see the “big picture” and prioritize your work accordingly. Ask why we do things so that you can improve the system. Time Management – Utilize available email and technology whenever possible so you don’t waste time physically looking for someone to answer your question. Don’t spend hours trying to figure it out yourself if someone can help. Must be able to effectively handle multiple tasks. Must show a sense of urgency with tasks given by the HR Director. Leadership – Must demonstrate the ability to accept projects, work through them, and correctly complete those projects in a reasonable amount of time. Stability – Must be able to handle multiple projects without becoming “openly flustered” and get along with everyone we may encounter. Personal Development – Strive for knowledge, embrace change, welcome challenges, be open to constructive criticism, and enjoy what you are doing. Technical Knowledge – must possess excellent technical skills, as related to function of computers and office equipment. You should be one of the “go-to” people for questions related to software and programs we use at City Wide. Openness – Don’t be afraid to come in and talk to your supervisor. Learning —Desire to grow professionally and personally through increasing knowledge. EDUCATION Bachelor’s degree or work equivalent EXPERIENCE A minimum of 5 years of experience in administrative/executive assistant role. TRAVEL REQUIRED None KNOWLEDGE, SKILLS, AND ABILITIES Microsoft Office (Word, Excel, Outlook, PowerPoint, Publisher) E-mail & Internet CRM Database helpful The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate. Job Type: Full-time Salary: $20.00 - $22.00 per hour Expected hours: 40 per week Benefits: Dental insurance Health insurance Paid time off Schedule: Monday to Friday Education: Bachelor's (Preferred) Experience: Microsoft Powerpoint: 1 year (Preferred) Administrative Experience: 3 years (Preferred) Work Location: In person Edit job